Case study
Kalia Lab
Multi-location growth and calendar economics.
$2M to $6M
ARR · 18 months
2 to 7
Locations · 14 months
84%
Provider utilization (from ~70%)
€300k+/mo
Booked across 4 sites
€10k+/mo
Recovered via yield optimization
Backed by Entrepreneurs First
Run your entire medspa from one screen.
All-in-one POS, CRM, EMR, scheduling, inventory, payroll, and marketing. AI agents that book your calls, write your notes, and reply to your leads. Cut software costs by 40%, migrate in 2 days, or your money back.
The Kalia Lab playbook — $2M → $6M ARR in 18 months. Free. Book a call only if you want one.
Trusted by operators shipping
Built by operators who already shipped this stack.
Case study
HyStudio
Demand engine and patient activation.
~85% lower CPL
30,000+ qualified leads
€7 vs €50
Cost per beauty lead
7 days
Zero to App Store
70%
Email to install + login
~30 to <7 days
Feature ship cadence
Outcomes
Move the numbers that pay the rent.
Built by operators who scaled multi-location aesthetics. Olvaro ships what they had to invent.
Lower cost per qualified lead.
Track every channel, every offer, every hour. Pay less per real conversation. Reinvest the difference into growth.
Calendar revenue density.
Yield logic prioritizes the slots that print revenue. Every chair-hour, the right appointment.
Utilization that compounds.
Tighter rules, smarter routing, fewer dead minutes. Provider time goes to billable work.
One source of truth.
Marketing, ops, finance, and clinical in one BI layer. Decisions in minutes, not Mondays.
Activation that finishes the job.
Mobile-first journeys move people from ad click to app login to appointment. Without a babysitter.
Consult to plan in one flow.
Charting, consent, and treatment plans in the room. Documentation writes itself.
What you get
One platform. Zero duct tape.
Replace seven tools with one. POS, CRM, EMR, scheduling, inventory, payroll, marketing, all native. Migrate in 2 days. Free training for your team. A dedicated partner with a phone number. Month-to-month.
Point of sale
Run checkout the way a medspa actually works.
Memberships, packages, retail, services. One register. One report.
CRM and EMR
One file per patient.
Records, history, consents, charts. From first click to VIP, in one place.
Marketing
Track every dollar of ad spend to patient LTV.
Channel-level ROI on Meta and Google. Olvaro flags what to scale and what to cut.
Scheduling
Book the right treatment in the right room.
Provider availability, online booking, reminders. Fewer no-shows, fewer double-books.
Inventory
Live counts on injectables, devices, and disposables.
Expirations, reorder points, and vendors handled in one view.
Payroll
Pay your team without spreadsheet archaeology.
Shifts, hours, and comp tied to the floor.
Built-in AI assistant
Ask Olvaro.
Olvaro reads your marketing, scheduling, patients, and payments. Ask in plain English. Get an answer with the actual numbers.
Marketing intelligence
Which campaign should I scale this month? Olvaro reads your ad spend, lead flow, and LTV. Answers in seconds.
Scheduling and operations
Who is free for Botox Tuesday? Provider availability, rooms, and patterns, on demand.
Patient and revenue insights
Who is due for re-treatment? Who is about to churn? Who is ready for the upsell? One question, one answer.
Olvaro
Olvaro Assistant
OnlineWhich leads went cold after last week's promo?
47 prospects opened the email but didn't book; 12 clicked pricing. Strongest pocket is microneedling interest in one downtown zip cluster. I can launch a short nurture — before/after plus a limited consult window — without touching your active pipeline.
Send it. Cap new consults at 25 — use waitlist after that.
Queued for those 47 contacts: two staggered messages over 48 hours, consult cap at 25 with automatic waitlist. Deliverability looks clean on your domain; I'll notify you when the cap fills or if anyone replies with clinical questions.
AI agents
Three agents on the clock.
Olvaro's agents work the busywork. Your team works the room.
Front Desk Agent
Never miss a call again
Picks up every call, 24/7. Books, qualifies, routes. Calls become appointments instead of voicemails.
Front Desk Agent
Handling calls
- SM
Sarah Mitchell
Booked Botox, Tue 2:30 PM
Booked - JL
James Liu
Pricing inquiry: IV Drip packages
Answered - RP
Rachel Park
Post-treatment concern, flagged urgent
Routed
Scribe Agent
Documentation that writes itself
Writes SOAP notes, treatment summaries, and consent forms in real time. Providers stay with patients, not keyboards.
Scribe Agent
Generating notes
SOAP note: Sarah Mitchell
Subjective: Patient presents for scheduled Botox treatment. Reports satisfaction with previous results. No adverse reactions noted.
Treatment summary
Procedure: Botox 24 units. Glabella (12u), forehead (8u), crow's feet (4u)
Provider: NP Sarah · Room 1
Next visit: 12 weeksConsentStatus: Signed digitally at 2:28 PMMarketing Agent
Every inquiry, booked.
Replies in seconds, follows up, nurtures, books. Your funnel runs while you sleep.
Marketing Agent
Every inquiry, booked.
- IG
Emily Chen
DM replied → Sent booking link
12s ago
- Web
David Martinez
Form submitted → Follow-up SMS sent
3m ago
- FB
Lisa Thompson
Ad click → Nurture sequence started
8m ago
Pricing
Less than your current login screen.
One price per location. Every module included. No per-feature add-ons.
From $249
/ month per location
- All modules · POS, CRM, EMR, scheduling, inventory, payroll, marketing
- Free migration in 2 days
- Month-to-month · cancel anytime
Most practices save 30–50% vs their current stack.
The Kalia Lab playbook — $2M → $6M ARR in 18 months. Free. Book a call only if you want one.
Frequently asked questions
Straight answers about the platform, migration, and pricing.
What is Olvaro?
One platform that runs your medspa. POS, CRM, EMR, scheduling, inventory, payroll, and marketing. All native, not stitched. Built around AI agents that book your calls, write your charts, and reply to your leads.
How is Olvaro different from Boulevard, Zenoti, or AestheticsPro?
Most medspa software is a booking tool with bolt-ons for everything else. Olvaro is one system with one data model. Your patient file, your calendar, your ad spend, and your P&L talk to each other on day one.
How long does migration take?
2 days. Our team imports your patients, treatment history, charts, and inventory from your current system. You don't lift a finger. You go live on day three.
Does Olvaro replace my EMR?
Yes. Charting, consents, and treatment plans live inside Olvaro. The same record is the patient profile your front desk sees and the contact your marketing tracks.
What does the AI scribe actually produce in the chart?
A SOAP note, a treatment summary, and the consent language for the procedure. Written during the visit. Provider reviews, edits if needed, and signs. The note hits the chart before the patient leaves the room.
Is Olvaro HIPAA compliant?
Yes. We sign BAAs. PHI is encrypted in transit and at rest. Access is role-based and audited. We walk your compliance team through the full posture on a call.
How is Olvaro priced?
From $249/month per location. Month to month. Every module included. No per-feature add-ons. Cancel anytime, export everything.
Which payment processors or hardware does Olvaro support?
Major US processors and the terminals you already use on the floor. If you have a specific stack, ask sales. We'll confirm before you sign anything.
Get started
One platform. Migrate in 2 days.
POS, CRM, EMR, scheduling, inventory, payroll, marketing, in one system. Free training for your team. A dedicated partner with a phone number. Month-to-month, cancel anytime. Your data, exportable anytime.
The Kalia Lab playbook — $2M → $6M ARR in 18 months. Free. Book a call only if you want one.